Procurement & Tenders at OGAT

To view our current tender opportunities, simply click on the information below:

Mental Health and Wellbeing Services for Students at Outwood Grange Academy:

Invitation to Tender

Peripatetic Music Lessons at Outwood Grange Academy:

Invitation to Tender

Peripatetic Music Lessons at Outwood Academy Portland:

Invitation to Tender

Procurement at OGAT

Procurement Value Driven.jpg

Introduction

The Trust is responsible for £70 million per annum on non-pay spend for the procurement of Goods, Services and Works. The aim of the Procurement Team is to achieve value for money across all schools 

 We provide specialist support to all schools within the Outwood Grange Academies Trust group in all tasks related to buying supplies and services using a variety of contractual arrangements ranging from locally placed orders to large complex collaborative contracts. 

Procurement Process

Today's economic climate demands businesses to operate in a sustainable manner with a culture of continuous improvement. This is no different for Outwood Grange Academies Trust who are constantly seeking to make the most prudent and effective use of its resources.

 The Governments’ current drive towards higher efficiency combined with annual constraints on public finance has brought new dimensions to the use of resource management. We are seeking innovative solutions which provide greater value for money.

Opportunities  

The Trusts Scheme of Delegation Policy outlines the following thresholds:

£25k and Below         3 Written Quotations Required

£25k +                         Full Tender Process – Advertised on the Trusts web page

£181,302 +                  European Tender (OJEU)  

Works £4.5m +           European Tender (OJEU) 

All contracts over the value of £25,000 will be advertised via our website or via pre-procured public sector frameworks.

European Legislation  

European public procurement law affects every public body in the European Union’s Member States. Strict requirements are laid down in respect of the advertising and awarding of contracts across the whole range of services, supplies and works (construction). 

Thresholds are updated on the 1st January each year. For further information regarding current thresholds, please click on the button below:

European Procurement Directives specify timescales that must be followed and these are intended to ensure that reasonable time to respond to adverts and prepare submissions is given to interested parties. N.B. These timescales are correct at date of publish but are subject to change. 

Small to Medium Enterprises, Third Sector & Local Suppliers

We are committed to encouraging smaller, charitable and locally based suppliers as well as social enterprises to compete for business and to support them in improving their ability to meet the Trust’s requirements, whilst complying with the requirements of EU regulations, Standing Orders and best practice guidance. 

 In order to assist these suppliers Outwood Grange Academies Trust Procurement Team aim to: 

  • Publicise its opportunities on their website

  • Reduce bureaucracy and keep documentation jargon free. 

  • Utilise where possible the division of the contract into smaller lots. 

  • Set realistic timescales and deadlines. 

  • Encourage suppliers to adopt efficient supply chain management practices. 

Social Value

The Public Services (Social Value) Act 2012 process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits not only to the organisation, but also to society and the economy, whilst minimising damage to the environment. The Act applies to services contracts and contracts which combine service with the purchase or hire of goods, however, the Trust encourages consideration in all contracts including goods, services and works above the EU threshold. The approach for contracts that fall below the EU threshold should be to maximise outcomes where possible.

Sustainability 

The Trust commits to ensuring that workers employed in its supply chains throughout the world are treated fairly, humanely and equitably in line with the Ethical Sourcing Policy. The Procurement Team recognises that the need for continuous improvement in the area of sustainability is essential and therefore will regularly review its policies and procedures. 

Contract Management

Contract management may be done at either a local or Trust level depending on what is being procured. 

The Trusts Procurement Team are continuously striving to improve their own performance and they expect firms working for them to do the same. Therefore, where it is deemed appropriate a Contract Manager will be appointed to monitor a contract. 

The monitoring system will focus on the key aspects of the contract including performance, quality, price, delivery and sustainability, where appropriate, KPI’s where necessary will be monitored on a regular basis.

The contractor may be asked to submit management information throughout the life of the contract and this data will be shared at liaison meetings which will be held at pre-agreed intervals where appropriate records will be kept. 

Organisations should be aware that some contracts may require members of staff to undertake vetting procedures prior to implementation. 

For more information, please contact:

Kelly Furniss - Procurement Manager

Tel: 01924 204350